Privacy Policy for ICAD.dk
Effective Date: 15/03/2025
At ICAD, we value your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data, specifically your name and email address, which we collect to manage your annually recurring membership. We are committed to handling your personal information in compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.
By using our website and services, you consent to the collection and use of your personal data as described in this Privacy Policy.
1. Information We Collect
When you sign up for a membership with ICAD.dk, we collect the following personal information:
- Full Name
- Email Address
This information is necessary for us to manage your membership, send you relevant membership-related updates, and occasionally communicate with you about ICAD-related information and offers.
2. How We Use Your Information
We use your personal information for the following purposes:
- Managing Your Membership: We store your name and email address to keep track of your membership status and to send you reminders or updates regarding your annual subscription.
- Communication: We may use your email to send important notifications about your membership, such as renewal reminders, event updates, and occasional offers or information related to ICAD that may be of interest to you.
3. Payments
Payments for your membership are processed securely by a third-party payment processor. We do not store any payment details, such as credit card numbers or bank information. Your payment information is handled directly by the third-party provider, which adheres to strict security standards to protect your data.
4. Third-Party Services
We use WordPress and various plugins to manage memberships and communicate with members. While these platforms and plugins assist in delivering our services, we ensure that your personal data is only used for the purposes outlined above and is not shared with third parties unless necessary for the operation of our services.
Clarification on Third Parties:
- WordPress and Plugins: These are considered third-party services that help us manage our website and provide membership-related functionalities. However, we do not share your personal data with these services for purposes beyond providing the membership management services. We carefully select third-party services that comply with GDPR and other applicable data protection laws to ensure your personal data is protected.
5. Legal Basis for Processing Personal Data
Under the GDPR, we process your personal data based on the following legal grounds:
- Contractual Necessity: We process your data to fulfil our contract with you in managing your membership and providing membership-related services.
- Legitimate Interests: We may use your data to send you communications related to ICAD, provided these communications are in line with your membership and have a legitimate interest to you.
6. Data Retention
We will retain your personal data for as long as necessary to manage your membership and comply with legal obligations. If you decide to cancel your membership, we will delete your information in accordance with our data retention policy, unless there is a legal obligation to retain it.
7. Sharing Your Information
We do not sell, rent, or share your personal data with third parties except as outlined below:
- We may share your personal data with trusted third-party service providers (such as our payment processor or the platforms we use to manage membership) to help us provide the services you request.
- We do not share your information with third parties for marketing purposes or for any purpose not described in this Privacy Policy.
8. Your Rights Under GDPR
Under the GDPR, you have several important rights in relation to your personal data. These include the right to:
- Access: You can request a copy of the personal data we hold about you.
- Rectification: You can request the correction of any inaccurate or incomplete personal data we hold.
- Erasure: You can request the deletion of your personal data in certain circumstances.
- Restrict Processing: You can request us to restrict the processing of your personal data under certain conditions.
- Portability: You can request your personal data in a structured, commonly used, and machine-readable format.
- Object: You can object to the processing of your personal data under certain circumstances.
- Withdraw Consent: If you have provided consent for processing your data, you can withdraw it at any time.
To exercise any of these rights, please contact us using the details provided below.
9. Data Security
We take the security of your personal data seriously and implement appropriate technical and organisational measures to safeguard it from unauthorised access, disclosure, alteration, or destruction. We also require third-party service providers to adopt similar levels of data protection to ensure the security of your personal information.
10. Cookies
We may use cookies to improve your experience on our website. Cookies are small files placed on your device that help us understand your usage patterns and preferences. You can manage your cookie preferences through your web browser settings.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any significant changes by updating the effective date of this policy. Where appropriate, we will notify you directly of material changes.
12. Contact Us
If you have any questions about this Privacy Policy, wish to exercise your rights under the GDPR, or have concerns about how we handle your personal data, please contact us at:
Email: membership@icad.dk
Website: www.ICAD.dk